2017 Memphis Annual Conference, Collierville, TN

WhenSunday, June 4, 2017 to Tuesday, June 6, 2017
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   Sent to Serve: God and Neighbor         2017 MEMPHIS ANNUAL CONFERENCE   


What is 'Annual Conference' in The United Methodist Church? Each year an equal number of clergy members
and lay members attend their conference's annual conference session for worship, fellowship, and to conduct
the business of the conference.These sessions include reports of past and ongoing work; adoption of future
goals, programs and budgets; ordination of clergy members as deacons and elders; and election of delegates
to Jurisdictional and General Conferences (every four years).The bishop presides. 

CHUCK KNOWS CHURCH explains what an "Annual Conference" is in The United Methodist Church: Watch video.


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NEWS STORY - WRAP-UP | Click Here

CLERGY APPOINTMENTS |
Click Here |
11-page PDF

PHOTO ALBUM | Click Here 

PHOTO BOOTH PHOTOS | Click Here

WORSHIP SERVICE LITURGIES
  • Opening Service | Click Here | 7-pg PDF
  • Memorial Service | Click Here | 3-pg PDF
  • Service of Licensing, Commissioning, Ordination, Fixing of Appointments and Sending Forth | Click Here | 12-pg PDF
QUOTES QUIZ | Click Here

EVALUATION | Click Here  | July 11 is deadline to submit.

VIDEO (posted below)






































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2017 Memphis Annual Conference ORIENTATION VIDEO   CLICK HERE   

This 5-minutes video provides an overview of need-to-know information.
It is primarily for delegates, but might also be helpful for guests and visitors.


DATES  Sunday-Tuesday, June 4-6, 2017

LOCATION  Collierville United Methodist Church | 454 W. Poplar Ave., Collierville, TN PLANNED BY  HOST DISTRICT Metro District 

HOST CHURCH Collierville United Methodist Church, Collierville, Tennessee
 
HOTELS Click here for a list of hotel room blocks. (Each hotel has its own deadline.) The last deadline (May 15) has passed.

RESTAURANTS Find list HERE  (2-page PDF)

TOURISM INFO Find it HERE

AGENDA English (as of 5/31): Find it HERE | Spanish (as of 5/30): Find it HERE

Check back for possible changes.

TECHNICAL COMMUNICATIONS The Memphis Conference Communications Team would like to remind all attendees that all gatherings -- worship, teaching and business sessions -- are being live-streamed. Anything you say is broadcast for the entire world to see if they choose to tune in. Also, with today's technology, there might be others present at the conference recording presentations and business sessions. Please remember to act and speak as if a camera or microphone is in front of you at all times. The worship and teaching sessions will be recorded so they can later be posted on the conference website for viewing and download. The business sessions are live-streamed, but will not be posted on the website.          ~ Carla Taylor, Chair, Memphis Conference Communications Team

DELEGATE PRE-REGISTRATION and CHECK-IN 

PRE-REGISTRATION:
  • ALL lay and clergy delegates (even those who might not attend) should pre-register. 
  • Deadline to pre-register was Monday, May 15.
  • If you missed the deadline, please print the form and complete it, then bring it to Conference.
    Click here to begin with important instructions.
CHECK-IN:
  • Check-in for lay and clergy delegates will be in separate locations on Sunday, June 4, beginning at 2 p.m.  
>Lay delegates: Check in at your district table in the Narthex next to the Sanctuary where you will meet for your Lay Session at 3:30 p.m.
>Clergy delegates Check in at your district table in the Garden Lobby just below Room 210 where you will meet for your Clergy Session at 3:30 p.m.

 
DELEGATE  MATERIALS 

>Orientation VIDEO | Click HERE. This 5-minute video replaces the pre-conference briefing.

>Business Items
  • Ministry and Board Reports | Click HERE | Pages 7-10 were replaced on May 11, 2017. 55-page PDF includes cover page, table of contents page and 53 numbered pages.
  • Proposed Standing Rules Changes | Click HERE | 1-page PDF
  • 2018 Narrative and Summary Budget Brochure | | Click HERE | 4-page PDF (Print as 4-page booklet on 11x17 paper or as single pages on 8.5x11 paper.
  • 2018 Budget Detail | Click HERE | 8-page PDF 
  • General Conference Constitutional Amendments (5) | UM NEWS SERVICE STORY | MORE DETAILS | DRAFT BALLOT
  • Resolutions for Charge Line Changes 2017 | Click HERE | 4-page PDF
  • Nominations Report | Click HERE | 2-page PDF
OFFERINGS
  • Congo Women Arise | DETAILS  (evening service on Sunday, June 4; morning and evening services on Monday, June 5)
  • The Jerusalem Fund | DETAILS  (clergy and lay sessions on Sunday, June 4; closing service on Tuesday, June 6)

WORSHIP SERVICES

  • Sunday Evening Worship: Sent to Serve (Sunday, June 4, 7 p.m.) Bishop Bill McAlilly will preach and young adult interns will be commissioned. [This event will be a live webcast to 4 satellite locations in the Memphis Conference. Click here for locations and other details.)   Click here for the Handout for the Sunday evening service.
  • Monday Opening Worship with Communion (Monday, June 5, 8:30 a.m.) Rev. Randy Cooper, pastor of Martin First UMC in Martin, TN, will preach.
  • Memorial Worship (Monday, June 5, 1 p.m.) Dr. David Comperry, pastor of Emmanuel United Methodist Church in Memphis, TN, will preach. This service remembers clergy and clergy spouses who have died during the preceding year.
  • Monday Evening Worship: THE WAY - A service of recovery (Monday, June 5, 7 p.m.) Worship leaders from ‘The Way’ at St. John’s United Methodist Church in Memphis, Tennessee, will lead.
  • Tuesday Evening Service of Licensing, Commissioning, Ordination, Fixing of Appointments and Sending Forth (Tuesday, June 6, 7 p.m.) Bishop Bill McAlilly will lead this service.
TEACHING SESSIONS WORSHIP LEADERS | Steven Oldham, song leader | James Story, pianist

PRAYER ROOM and TUESDAY MORNING COMMUNION SERVICE | DETAILS

BREAKFAST, LUNCH & REFRESHMENTS AT THE CHURCH | DETAILS

PARKING LOT SHUTTLE SCHEDULE | DETAILS

EXHIBITS and DISPLAYS | DETAILS | The deadline to request space (April 30) has passed.
  • More than 40 exhibitors will be set up in the gym. | DETAILS
  • Blueprint for Wellness screenings (for clergy and spouses on HealthFlex) will be in Rooms 103 and 104. | DETAILS
  • Cokesbury 'Ministry Resource Center' will be in the gym. | DETAILS
  • Cokesbury can help attendees purchase or order books recommended by Bishop McAlilly. Here is the list. | DETAILS
  • Methodist Healthcare screenings will be in Room 101A.
  • Mobility Worldwide will construct personal energy transports (PETs) in the gym. | DETAILS
  • Project 20/20 will be in the gym to receive glasses donations. | DETAILS
PHOTO BACKDROP will be located in the narthex. | DETAILS

CHARGING STATIONS for electronic devices will be located in the church's Gallery, Bride's Room and Mission Center. 

CLERGY ROBING INSTRUCTIONS FOR TUESDAY EVENING SERVICE | Service of Licensing, Commissioning, Ordination, Fixing of Appointments and Sending Forth will take place at 7 p.m. on Tuesday, June 6, in the sanctuary. Participating clergy will gather at 6:30 p.m. in the gym (Coats Hall) to "robe-up." Security will be provided during the service. Clergy may wear robe or alb. Please wear red stole. (NOTE this robing room is a location change from a previous announcement.)

YOUTH ANNUAL GATHERING | June 3-4 right before Annual Conference, but at a different location | DETAILS
  • CAR WASH benefit for Congo Women Arise / Mama Lynn Center on Saturday, June 3. | DETAILS
CHILDCARE | nursery and kids' camp |  DETAILS | The deadline to register (May 20) has passed.

YOUNG PEOPLE'S ADDRESS | DETAILS  The extended deadline (May 8) to submit has passed.

DENMAN EVANGELISM AWARDS | DETAILS  The deadline to nominate (May 8) has passed.

RESOLUTIONS and PETITIONS | DETAILS | The deadline to submit (April 1) has passed.

SPECIAL MEAL EVENTS  (deadlines vary by event)
For SPECIAL MEAL EVENTS at Collierville United Methodist Church:
April 15
 is deadline to request AV media projection.
Email Rev. Bill Lawson at blawson@memphis-umc.org

May 10 is deadline to request and coordinate catered meal events.
Email Brenda Schingle at bschingle@yahoo.com.

AV DEADLINES FOR APPROVED PRESENTERS   The deadline has passed.
PRE-CONFERENCE MEETINGS IN MARCH ABOUT 'NEW APPORTIONMENT PROPOSAL' | DETAILS 

DEADLINES
  • XApril 1: Deadline to submit resolutions & petitions | DETAILS
  • XApril 14: Deadline for submissions for young people's address | DETAILS  (This deadline was extended to May 8.)
  • XApril 15: Deadline for final AV media from approved presenters | See above under "AV Deadlines"
  • XApril 15: Deadline for AV requests for meal events | See above under "Special Meal Events"
  • XApril 15: Deadline for annual conference (session) budget needs from approved chairs and committees| rmccoy@memphis-umc.org
  • XApril 30: Deadline to request display & exhibit space | DETAILS 
  • XMay 8: Deadline to submit nominations for Denman evangelism awards | DETAILS
  • XMay 8: Deadline for submissions for young people's address | DETAILS  (The previous deadline was April 14.)
  • XMay 10: Deadline to request and coordinate catered meal events | See above under "Special Meal Events"
  • XMay 15: Deadline for clergy and lay delegates to pre-register | DETAILS
  • XMay 15: Deadline for youth and youth groups to register for Youth Annual Gathering | DETAILS
  • XMay 15: Deadline for retirees to reply to attend retiree lunch | DETAILS
  • XMay 4-15: Deadlines (vary by hotel) for special hotel rates | DETAILS
  • XMay 20: Deadline to register for childcare (nursery and kids' camp) | DETAILS 
  • XMay 22: Deadline for clergy spouses to make reservation for clergy spouse luncheon | DETAILS
  • XMay 23: Deadline for clergy women to make reservation clergy women dinner | DETAILS
  • XMay 23: Deadline for clergy and clergy spouses on HealthFlex to register for Tuesday morning "Blueprint for Wellness" screening | DETAILS
  • XMay 25: Deadline to request language translation services | DETAILS
  • XMay 25: Deadline to purchase tickets for laity lunch | DETAILS
  • XJune 2: Deadline to make reservation for lay servant lunch | DETAILS
PLANNING COMMITTEE MEETING DATES
10 a.m. to Noon - Collierville United Methodist Church
  • XNov. 9, 2017
  • XJan. 26, 2017 
  • XFeb. 9, 2017 
  • XMarch 9, 2017 
  • XApril 20, 2017 
  • XMay 16, 2017
Keep checking back! As details are finalized or changed, they are posted on this page.
 

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